Project Information Memorandum


​​​​​​​​​​​​​​​What is a Project Information Memorandum (PIM​)

A Project Information Memorandum (PIM) is a Council-prepared report. It contains information on any special features of the land and regulatory requirements that are likely to be relevant to building. A PIM gives designers the information they need to produce accurate drawings. It also provides assistance for anyone else involved in the building project. 

A Project Information Memorandum (PIM) is not compulsory, but we recommend that you apply for one for all new dwellings, commercial projects and other significant building activities. A PIM summarises the property information Council has on record that may affect your building project. It will identify:

    • whether you need a resource consent
    • information and requirements for service connections and disconnections
    • information known by Council about the land on which you intend to build.

When to apply for a PIM

Although you can apply for a PIM at the same time as a building consent, it's better to do so beforehand, so you know all the matters that may affect your project before you submit your consent application. You don't have to have a PIM before applying for a building consent, but it can save time when you begin the building consent process.

​How to apply for a PIM

To obtain a PIM, you need to provide:

    • A completed PIM application (this is included on the Building Consent Application, which you can also pick up from Council offices, or have posted/faxed to you)

    • A site plan (scale 1:200, with a north point shown) showing legal boundaries and dimensions. The site plan drawing needs to be a plan view accurately locating and dimensioning new building works relative to boundaries 

    • A bulk and location drawing that shows building outline and the layout of the rooms, elevations of the main exterior walls with heights above ground level, setback distances from the boundaries and other buildings, floor areas of existing/proposed buildings, separate dimensions are to be given for detached buildings and any top floors, the area of the site on the plan. 

PIM application (this is included on the Building Consent Application Form)

How long it takes

Council (as the territorial authority) issues a PIM following an application by the owner. Council must issue the PIM within 20 working days of receiving an application. A PIM can be reissued where Council considers that an error or omission has occurred within the original processing timeframe.

​What the PIM will include

There are some important items that will (or may) be included with a PIM:

    • Heritage status and special features (eg natural hazards)
    • Any relevant District Plan provisions
    • Relevant information from other Acts that has been notified to the territorial authority
    • Stormwater and wastewater utility systems
    • Details relevant to a network utility operator (eg vehicle access).
    • Any requirement to obtain an evacuation scheme under the Fire Service Act 1975 (where necessary)
    • A statement that the New Zealand Historic Places Trust has been notified (where applicable).
    • A development contribution notice (if applicable).

A certificate noting Resource Management Act requirements the PIM may also show that you need other authorisations, for example:​

    • if your proposed building does not comply with the District Plan, then a resource consent will have to be obtained
    • if you intend to build in a flood prone area, you will require a report from the Otago Regional Council
Page reviewed: 03 Apr 2017 4:03pm